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Sign-up forms

Create volunteer sign-up sheets, potluck coordinators, and other form-based collections by setting an event as free.

Capacity for each shift

Create each shift as a free listing, give it its own place limit and put the shifts together on one group page. Custom questions can collect access needs or other information with the sign-up.

A screenshot of the volunteer sign-up form for the Oakfield Primary Summer Fair, showing set-up, gate and clear-up shifts with eight places each and an access needs question
Three shifts on one page, each with its own eight places, and a question the organiser added. (src)

How it works

A free event on Chobble Tickets works as a sign-up form. Create an event, set the price to zero, add custom questions to collect the information you need, and share the link. People sign up, answer your questions, and get a confirmation email. You see all the responses in your admin panel.

No payment setup is required for free events. You do not need to connect Stripe, Square, or SumUp.

What you can collect

Custom questions let you ask attendees to choose from a set of options at sign-up. This works for:

  • Volunteer shifts - list available time slots as options and let people pick one
  • Potluck contributions - list what's needed (salads, mains, desserts, drinks) so people can claim a category
  • Equipment or supplies - track who's bringing what to an event
  • Role preferences - let volunteers choose between setup, door duty, teardown, or other tasks
  • Attendance with details - collect meal choices, t-shirt sizes, or accessibility needs alongside the sign-up

Capacity management built in

Set a maximum number of sign-ups per event, and Chobble Tickets handles the rest. Once all places are filled, the form closes automatically.

For events with multiple roles or shifts, use groups to create separate sign-up forms with independent capacity limits under a single page.

Everything else still works

Free sign-up forms get all the same features as paid events:

  • Email confirmations sent automatically to each person who signs up
  • QR codes on each confirmation, useful if you want to check people in on the day
  • CSV export of all sign-ups with custom question answers included
  • Webhooks fired on each sign-up, so you can connect to Slack, Google Sheets, or other tools
  • API access to read sign-up data programmatically
  • Encrypted data - names, emails, and question answers are encrypted at rest

Answers are kept as given

If you edit a custom question after people have signed up, the answers they gave stay exactly as they were. A booking keeps the wording of the question as it was when the booking was made, and the admin panel shows which answers have changed since.

Answers can carry information that matters, like access needs, so the original version survives any edit. You can see both versions and how the answers you hold came to be.

When a dedicated coordination tool is better

Chobble Tickets handles straightforward sign-up collection. If you need participants to swap slots with each other, manage recurring weekly rotas, or coordinate complex multi-day task assignments, a dedicated tool like SignUpGenius has features built specifically for that. See the full comparison.