/Booking Software for Community Centres and Village Halls | Chobble Tickets
For community centres and village halls
Booking software for community centres and village halls
Take bookings for the hall and for the sessions the hall runs itself, on one site a committee can share. Charities and community groups pay £25 a year for managed hosting.
Each room is a daily listing with a
capacity of one, so a confirmed booking uses every date it occupies
and a later paid order that no longer fits is
refunded automatically. Hirers
choose from the durations and total prices the hall publishes.
Custom questions collect the event
type, expected numbers, alcohol, furniture and access needs before a
booking is accepted, and terms can be shown beside a required
agreement at checkout.
A booking can take the full amount or a
deposit, with the
balance paid later through a link. Bank transfers and cheques are
recorded against the same outstanding balance.
One booking per room per day.
The questions a hall has to ask.
Deposits, balances and offline payments.
The programme the hall runs itself
Lunch clubs, exercise classes, toddler groups, coffee mornings,
warm spaces, film nights and parish meetings each become a listing
with capacity for every date, and blackout dates for the weeks the
hall is closed.
A session with no charge needs no payment provider. It works as a
sign-up form with a place limit, a
confirmation email and a list the organiser can print or export.
Servicing holds take dates out of use
for a deep clean, decorating or a floor repair without inventing a
customer booking. What the work cost is recorded against the room it
was spent on, so the repair reaches that room's money record.
What the work cost, recorded against the room the hold took out of use. (src)
Access for a committee
Volunteers get their own accounts. An
editor can write listings and site pages but
holds no data key, so attendee details stay unreadable to them. A
manager runs the day-to-day back office, while
inviting other people and changing the site's settings stay with the
owner.
Attendee names, contact details and answers are
encrypted in the database. The hall chooses
which contact fields to collect, so a free coffee morning need not
ask for a phone number or an address it will never use.
The ledger records hire income, ticket income,
money taken at the door and the costs of an event, which is the
record a treasurer reports from. Listings and their attendees also
export as CSV with the revenue figures
alongside them.
Erase a person's contact record on request, and clear out the booking records a deleted listing leaves behind.
What it does not do
Chobble Tickets books whole days and ranges of days. It does not
offer hourly slots, so a hall that lets rooms by the hour to
different groups on the same day cannot represent that here.
It does not sync with an external calendar, so a booking diary kept
in Google Calendar or Outlook stays separate. A staff calendar feed
of bookings can be subscribed to, but changes do not travel back
the other way.
Paid checkout does not hold a place. Capacity is used only when
payment confirmation arrives.
